Getting it Down Helps Get it Done thumbnail

Getting it Down Helps Get it Done

3 Things by Michael Hyatt, MichaelHyatt.com

3 Things by Michael Hyatt, MichaelHyatt.com

*This post is part of our special week-long Father’s Day series, featuring notable Dad writers. 

Truth

There’s at least one thing I know about life: It moves fast and there are too many moving parts.

From the kitchen to the corporate office, it’s the same wherever you are. I felt it when I was the CEO of Thomas Nelson Publishers—and maybe even more when I worked from home on my own small business. There are appointments, to-dos, deadlines, rare moments of silence, and lots of interruptions.

Whether it comes from kids or coworkers, clients or friends, sometimes life feels like an unruly parade of demands, requests, and needs. There are days it’s impossible to get anything done because you’re too busy playing whack-a-mole.

But in the middle of the flurry, there’s at least one thing you can do to keep your sanity and get things done: Get it all down.

I’ve found that “getting it down” helps me keep my head up and focus on what matters most — like the people in front of me.

hyattfamilyphoto

My daughter’s wedding

Tip

Anything important, useful, timely, sensitive, actionable — don’t fail to capture it.

Getting it down helps in at least three ways:

  1. Stress. You can’t keep all the to-dos and demands in your head. There’s no way to remember it all, and trying to do it just adds unnecessary stress. Getting it down frees you up to actually think productively about your tasks and challenges, instead of chasing down lost trains of thought.
  2. Priority. Once you get it down you can sort out what’s most important. If you can’t see all the items at once, prioritizing them is practically impossible. You’re sure to spend time on things that don’t need to be done and miss a chance to spend valuable time on the truly valuable.
  3. Accomplishment. This is my favorite part. Once you’ve done, you can cross it off or delete it. There’s nothing more satisfying than finishing a project that’s been hanging out in front of you. Getting it down means you get to move it off when you’re done and take a moment to revel in the accomplishment.

There are lots of ways to get stuff down. Post-It notes work for some. Yellow-legal pads work for others. I like Moleskine notebooks, but there’s something I think beats them all.

Find

The best note taking system I’ve found is Evernote.

It’s a free app that works with your laptop, desktop, tablet, and phone. It syncs up all your notes so you can access them anywhere: the coffee shop, the office, the carpool line, or the living room. You can pay a small fee each month to get expanded capabilities. I personally do this and it’s well worth it.

Here are some things that I think are especially helpful about Evernote:

  • You can share virtual notebooks with people like a spouse or a coworker so you can literally be on the same page about things happening in your life or business.
  • You can email notes to people directly from Evernote. If you jot down a to-do or think of something you need, you can simply forward the note as needed.
  • And this is cool. In the newest version of Evernote you can now set reminders. I use another app for this called Nozbe; it’s great. But the new feature in Evernote itself is super easy to use and great for helping organize your tasks and set your priorities.

And did I mention that it’s free? It’s worth mentioning again.

The secret to getting things done is getting things down. It’s one of the best ways I know to drop your stress level and give you more margin in your day.

***

Contributor: Michael from MichaelHyatt.com
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Check out his book: Platform: Get Noticed in a Noisy World

 

Comments on this entry are closed.

  • Jennie June 11, 2013 at 11:08 am

    You’re a man after my own heart! I’m a big list-maker myself. I keep them for everything and I thrill at the feeling when it’s time to cross something off. Too much stuff on my mind, and getting it down is truly freeing- now to forward this to my husband who flies by the seat of his pants ;)

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  • Jenna@CallHerHappy June 11, 2013 at 12:56 pm

    My husband is in a contant struggle over evernote vs one note ;)

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  • Debbie Haynes June 11, 2013 at 2:13 pm

    One of the best things I’ve done for my productivity and “getting it down” is David Allen’s GTD system. While I don’t use it to it’s full extent, once I got past the learning curve it was wonderful. Between that, Evernote and To-do pro, I feel like a weight has been lifted off my shoulders. P.S. – what a precious family photo that is. Happy Father’s Day! :)

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  • Rhonda White June 11, 2013 at 2:15 pm

    Great post…straight to the point!

    I’m a paper person…I have a desk calendar and jot everything down…my calendar has a wide space on the side to add stuff.

    I think #2 – Sorting out priorities is an issue for many people. Until you really get that settled, life can be overwhelming because things that you “think” are priorities zap your time and energy… and things that “should be” your priorities get left behind. That leaves an unstable balance. So, it’s important to really decide what those priorities are and place them at the top of the list!

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  • Barbara June 11, 2013 at 2:41 pm

    I am a growing Evernote fan, but still like paper and pen. I laughed out loud at the whack-a-mole comment because it’s the perfect analogy. I like Evernote because it’s a little more focused than my paper list, and it makes me feel less overwhelmed.

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